Hotel supplies procurement is an important part of hotel management. There are several ways to do this:
1. Open market procurement. Also known as competitive price procurement, it is suitable for food raw materials that are frequently purchased and require daily purchase. The purchasing department obtains the quotation of the required food raw materials by telephone contact or business letter, or directly negotiates with the supplier. Generally, each raw material should obtain at least one quotation from the supplier, and register it on the purchase requisition. Quality comparison, choose the best supplier.
2, no choice to purchase. In a special case, the raw materials that the hotel needs to purchase are scarce in the market, or there is only one supplier, or the hotel must obtain this item and food ingredients. At this point, the purchasing department often adopts a non-selective procurement method, that is, a blank check is issued along with the purchase requisition, which is filled in by the supplier.
3. Cost increase purchase. When the price of a certain item or food ingredient changes greatly or it is difficult to determine the appropriate price, the cost increase method can be used. The cost mentioned here refers to the cost of goods of suppliers such as wholesalers and retailers. Under certain circumstances, both the supplier and the purchasing department could not grasp the market price trend, so they used this method to complete the transaction. That is, a percentage is added to the cost of purchasing raw materials by the supplier, as the profit part of the supplier. This method reduces the risk of loss due to the sudden drop in price for the supplier; for the purchasing unit, the percentage of the fare increase is generally small and more cost-effective. The main difficulty in adopting the cost-adding method is that it is difficult. Accurately grasp the true cost of the goods in the supply unit, so this method is rarely used in hotel procurement.
4. Bidding procurement. It is a more formal procurement method. Generally only used by large enterprises. The purchasing unit will send the name and specification standard of the purchased items to the relevant supplier units in the form of invitation for bidding. After receiving the invitation, the supplier will bid on the price and return the purchase price in the form of a sealed document. unit. In general, where the goods can meet the specifications, the lowest price will win the bid. This method is conducive to the procurement unit to choose the lowest price, but because this law requires both parties to sign a procurement contract, it is not conducive to the procurement unit to purchase additional materials that may be cheaper and of better quality during the execution of the contract.
5. “One-time docking†procurement. The materials required for the operation of the hotel are of a high quality and must be purchased from a large number of suppliers. This means that the hotel has to spend a lot of manpower and time each day to process bills and accept incoming goods. In order to reduce the cost of procurement and acceptance work, some hotels use the “one-time stop†procurement method. If all kinds of raw materials, materials and hotels belonging to the same category are purchased from the same unit, they only need to open to the supplier. An order, receiving a delivery, processing a ticket. However, this method is still not ideal for large hotels, so hotel purchases also use supermarket shopping. This kind of supermarket is a hotel resource sharing supply company that is gradually established now. It can make the supply and supply of hotel raw materials resources timely and timely, and the monthly ordering, the number of acceptances is greatly reduced, and the procurement cost is reduced.
6. Cooperative procurement. Cooperative procurement is organized by three or more hotel companies to jointly purchase raw materials for certain items. The main advantage is that through large-volume purchases, hotels have the opportunity to enjoy preferential prices. Although each hotel has its own characteristics, it is entirely possible to purchase a food, beverage and various general-purpose items of the same standard by means of cooperative procurement.
7. Centralized procurement. Hotel management companies or groups often establish regional procurement offices to purchase various items of food for the company's hotel companies in the region. The specific method is that each hotel will regularly report the raw materials, items and quantities required by the company to the company's procurement office and office. Centralized procurement after aggregation. After ordering, it can be transported to each hotel company by the supplier according to the specific circumstances, or it can be uniformly accepted by the purchasing office, and then distributed.
The advantage of centralized purchasing is that due to the large batch size, it is often possible to enjoy preferential purchasing at a preferential price to facilitate negotiation with more suppliers, and there is more choice in the quality and price of raw materials; centralized purchasing can reduce the fraud of the purchase of hotel companies. opportunity.
Of course, there are also shortcomings in centralized procurement. For example, each hotel only accepts the raw materials purchased by the procurement office, which is not conducive to the hotel's own operating characteristics or special needs. Due to centralized procurement, the hotel has to give up the local cheap goods that may appear, and concentrate on purchasing. It may lead to the same hotel menu, which limits the hotel's ability to modify the menu itself, which is not conducive to the hotel to create a unique style. For the above procurement methods, each hotel should select the appropriate procurement method according to its own hotel type, scale, grade level, subordinate form, business characteristics, market conditions and other factors.
Warehouse management is an important part of hotel procurement control costs
The supervisor of the warehouse supervisor is the manager of the purchasing department, and the supervisor is the receiver and the warehousekeeper of the goods warehouse. The main duties of the warehouse supervisor are:
1. Obey the instructions of the purchasing department manager, responsible for the purchase, acceptance, storage and distribution of the company's various items of resources sharing organization management.
2. Determine the inventory of food, beverages and articles according to the usage of the department, and be responsible for reviewing the application for purchase orders, writing the names, quantities, domestic purchases or imports of various materials.
3. Supervise and inspect the procedures and standards for the execution of the goods receipt, strictly check the goods before entering the warehouse, strictly review the orders and invoices, and check the quantity, quality, packaging, and sanitation of all inbound materials, and propose low-quality items. Return or reject comments.
4. Supervise the warehouse clerk to fill in the account card carefully, timely release the account according to the receipt date report; strictly enforce the provisions for the sharing of material resources, adhere to the principle of handling the collection procedures, and issue and write off the quantity according to the bill of lading. Supervise and participate in the monthly inventory of the warehouse, so that the accounts are consistent, and errors are handled in a timely manner.
5. Strengthen the management of food warehouses, wine reservoirs and goods warehouses. For food and beverages with fast shelf life and slow use, they should be immediately sent to the use department for use during the retention period; for expired or damaged foods, it should be reported in time for damage; It is necessary to send unqualified foods and beverages to the use department, and strictly implement the Food Sanitation Law to strengthen quarantine work to ensure health and safety.
6. Under the premise of ensuring supply, continuous goods and no backlog, make material resources share fast turnover, shorten storage time, and use less funds; timely notify the use departments of inventory quantity, and apply for procurement suggestions according to market conditions, fill in at any time Purchase order; to ensure the standard inventory, to ensure business needs.
7. Formulate the safety management regulations for the warehouse and supervise and inspect the safety work of the warehouse. The items should be placed in accordance with the “five-distance†code to formulate the fire safety management regulations for the warehouse. Strengthen key management to implement the warehouse security management system, and find problems in a timely manner.
8. Responsible for the daily work of the warehouse and receiving goods, assigning employee work, and checking the employee's work procedures and standards. Formulate and implement the training plan for the staff of the warehouse, regularly assess and evaluate the employees, and make suggestions for the employees' rewards and punishments.
9. Assist the purchasing department manager to control the purchase price of goods, food and beverages, analyze the market conditions, and actively propose improvement work to assist the manager in the management of the warehouse.
Solar Chager-Backpack,Solar Backpack,Outdoor Solar Backpack
BUTT WELD PIPE FITTINGS Co., Ltd. , http://www.cn-pipefittings.com